How to Configure Outlook 2010 Profile

Hello My dear friends and followers, in this series of articles I am going to introduce you about the Microsoft Outlook most common issues. I have already written a book on this topic, if you want a free copy of this book kindly mail me or comment here I will surely send you a free copy.

My another blog on Microsoft Exchange Servers

 

Introduction with Outlook 2010

Microsoft Outlook 2010 offers an ideal solution. Outlook 2010 includes not only e-mail functionality, but also integrates with instant messaging programs and SMS text messaging service providers. Outlook enables you to manage messaging and information—address books, calendars, task lists, note pads, and more—in one attractive interface. More importantly, Outlook makes this information immediately available to you when and where you need it. From one place, you can quickly store, organize, manage, and retrieve many types of information.

Outlook 2010 features:

  • Send, receive, organize, and archive e-mail messages.
  • Create attractive business graphics and incorporate and edit external images in your communications.
  • Send documents, spreadsheets, graphics, and other files as message attachments, and preview attachments you receive from other people.
  • Schedule events, appointments, and meetings, invite attendees, and reserve conference rooms, projectors, and other managed resources.
  • View upcoming appointments and tasks, and receive reminders for them.
  • Store contact information in a transferable and easily accessible format.
  • Track tasks for yourself or for someone else, and schedule time to complete your tasks.
  • Store random bits of information as notes.
  • Share schedule information with other people, inside and outside your organization.
  • Track the interactions you have with other people.
  • Organize and easily locate information in messages, attachments, calendars, contacts, and tasks.
  • Filter out unwanted and annoying junk messages.
  • Have information from favorite Web sites delivered directly to you.

More about Outlook 2010:

In an enterprise environment, Outlook 2010 interacts with Microsoft server products to provide unified communications services including real-time presence and status information, specialized functionality for internal messaging, access to facsimile messages and voicemail messages, offline access to SharePoint site content, and many other useful features. Significant changes have been made from previous versions of Outlook. If you’re upgrading from Outlook 2007 or Outlook 2003, you might find that some of the changes take a bit of getting used to—particularly the global incorporation of Office 2010 interface elements such as the ribbon and the Quick Access Toolbar, and the new backstage view. These elements have been carefully designed to provide intuitive access to tools and commands. In Outlook 2010 you can control the content displayed on the ribbon tabs and personalize your working environment in more ways than in previous versions of Outlook.

Installation requirements:

If you want to use fully functionality of Outlook 2010 then you can install outlook separately & also with the MS Office 2010 on any supported OS, eg: Win XP, VISTA, Windows 7, Windows 8.1.

Exchange Server compatibility

Outlook 2010 provide fully compatibility with Exchange Server 2007, 2010 & 2013 version, but in our scenario we are using Exchange 2010 at server side to configure & manage the outlook 2010 as a email client.

Outlook 2010 profile configuration

Once you install Outlook 2010 as an email client in your Laptop/ Desktop successfully, you need to configure user outlook profile so users can start sending & receiving the emails using their outlook client.

Before you start configuration of outlook profile make sure you are connected with Exchange Server so user profile related information can be download from Exchange Server.

Open the outlook 2010 & follow the following instructions to configure the outlook 2010 profile.

  1. Click on Start button
  2. Expand the All Programs
  3. Expand the Microsoft Office
  4. Click on Microsoft Outlook 2010 to launch the outlook 2010

Note: Once outlook will be launch it will ask you to configure the user outlook profile

1

  1. Click on Next to continue outlook profile configuration

46. Select option Yes and click on Next  to continue outlook profile configuration

5

  1. Make sure user name, Email address are showing properly here, type user Password ******* and retype the Password******* to confirm the password and click on Next to continue.

Note: Select Text Messaging (SMS) / Manually configure server settings or additional server types options if you want to provide manually your SMTP/ POP/ IMAP server information. In Exchange 2010 it’s not required in most of cases as it support “auto-discovery” feature of Exchange Server.

5

  1. If you are getting Certificates security alert, click on Yes to ignore this error
  2. Outlook will take little bit time to contact with Exchange Server & download the all the required settings to configuration of outlook profile

Note: Certificate error comes in case when you do not have configured any certificates o your Exchange Sever CAS role, you can ignore this error as in internal network certificate is not mandatory & every machine have a self-signed certificates.

2

  1. Once outlook will download all the outlook profile configuration from Exchange Server it will ask you to click on Finish to finish the outlook user profile.
  2. After finishing outlook profile your mailbox will be open & preview like below image.

 

If you like this post kindly leave your valuable feedback on this or mail me.

Regards,

Arun Chaudhary

MCP, MCTS, MCITP, VCP, ITIL

arunkalagarh@gmail.com

 

 

 

 

 

 

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